Admin Executive

About Us

We are a fast‑growing proprietary trading firm deploying multiple systematic and discretionary strategies across global markets. Our lean, high‑performance team relies on rock‑solid operations to keep the trading running smoothly—so we’re looking for an organised, proactive Admin Executive to be the backbone of our day‑to‑day office and people operations.

Your Key Responsibilities

Operations & Office Management

• Own all general admin duties — vendor liaison, travel, expense claims, logistics.
• Keep the office environment running flawlessly: facilities, pantry, IT liaison, safety checks.
• Track budgets for office expenses and negotiate with external suppliers for best value.

People & Culture

• Support basic HR processes: maintain employee records, prepare onboarding packs, coordinate leave and benefits.
• Coordinate payroll inputs, medical insurance, and statutory submissions with outsourced providers.
• Champion culture initiatives—plan team dinners, regular events, company merchandise

Account Support

• Handle new‑account onboarding and KYC documentation
• Monitor expiry/renewal of KYC documents and maintain an auditable filing system
• Act as point of contact between operations, trading teams for client onboarding queries

What We’re Looking For

• Experience: 2 + years in administrative, office‑management or operations roles. Experience in financial‑services or fintech environments is a plus.
• Skills:
  - Meticulous with documents, deadlines and regulatory checklists.
  - Confident with MS Excel and Notion; comfortable picking up new HR or finance systems.
  - Strong written and verbal communication in English; Mandarin an advantage for liaising with regional vendors.
• Mindset:
  - Self‑starter who spots and fixes problems before they escalate.
  - Discreet with sensitive information.
  - Team‑player who enjoys creating a positive workplace culture.

What We Offer

• Competitive salary (SGD 3.5 – 4 k) with annual performance bonus.
• Medical insurance
• 20 days annual leave
• Dynamic, collaborative culture where your ideas shape how we scale.

Target Start Date: 1 July 2025

Ready to Apply?

Send your CV and a brief note on why you’re the one who keeps chaos at bay to recruitment@nayt.io with the subject line “Admin Executive – [Your Name]” by 21 May 2025. Early applications are reviewed first.

Only shortlisted candidates will be contacted. We look forward to meeting you!